Career Vacancies
Position :
Client Documentation Specialist - 6 months
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COO - Client Documentation

Client Documentation Specialist - 6 months


As part of the Client Documentation and Tax Services Department, the Client Documentation Specialist is a key element to ensure the quality and the accuracy of the client’s data at any stage of the banking relationship in terms of “Know Your Customer” rules imposed by local or international regulations or conventions, especially in a more and more strict and complex environment.


Ensure good quality and accuracy of the client’s data at any stage of the banking relationship in terms of “KYC” rules imposed by local or international regulations or conventions, especially in a more and more strict and complex environment.


Cope with high volume of work - Attention to details and precision - Risk oriented due to the sensitive data - Meet the deadlines.

Main responsabilities

Day to day business:

Review the documentation received from the clients for an account opening, an update on an existing account or an account closing and verify that it complies with the local regulations (e.g. CDB) and the Bank’s directives and procedures from (i) a formal point of view (e.g. the correct version of the document is signed, all the required fields have been completed) and (ii) that the information stated is consistent with the KYC documents provided (IDs, corporate documents, etc…)

Verify, depending on the client’s situation (type of structure, country of residence/incorporation), that the relevant set of documents has been provided from a KYC and tax perspective (e.g. appropriate CDB form and corporate documents depending on the structure,  relevant W forms for US tax purposes, CRS self-certification, tax compliance certification)

Verify that the information entered in the Bank’s systems by the Front Office is complete according to the documentation signed 

Perform  on a daily basis the review of the hits generated by the screening process of the client database returning adverse news, PEP information or sanctions imposed on a person to confirm the accuracy of the hits, as the 1st level of defence

Perform daily controls on the quality and consistency of the client database and correct as required

Ensure a good quality of service by providing an accurate feedback to the Front Office on any error, missing document and answering in a timely manner to any query related to his/her mission and duties

Act as a business partner by bringing his/her expertise and the relevant support and input to the other departments of the bank (Front Office, Compliance, Legal…) when required (on a complex situation, on the implementation of new regulations or bank’s decisions, new projects)


Projects and Change management:

Participate in any project impacting the team, either required by a new regulation or initiated by the Bank, hence participate to workshops, meetings, as required and upon the management delegation (for defining business requirements, performing the testings and any other required tasks)

Involve the other team members as required,

Participate in the change management within the team by communicating proactively on the various projects and accompany the team in the change

Make sure that the procedures and processes are updated accordingly

Perform regular internal controls to ensure data consistencies and respect of the procedures



  • Education: Bachelor Degree
  • Technical skills: Strong knowledge of KYC and AML regulations (CDB16, OBA-FINMA) -Strong knowledge of tax regulation
  • IT Tools: Microsoft office


  • Years of experience: 3-7 : intermediate
  • Experience required: 3-5 years in a similar position
  • Experience in private banking: Optional


  • English: Fluent
  • French: Fluent

Personal skills

  • Swiss resident: Mandatory

Open mind and team orientation - Innovation and development - Hard worker - Professional business culture

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e-Recruitment Portal – Guidelines for handling personal data supplied by applicants

This online recruitment system (hereinafter, ‘e-Recruitment Portal’ or ‘Portal’) is used by the Geneva headquarters of Union Bancaire Privée, UBP SA (hereinafter, ‘UBP’) in accordance with Swiss law, in particular with regard to data protection, and with the principles below. The e-Recruitment Portal allows any person (hereinafter, ‘Applicant’), excluding recruitment consultants and headhunters, to submit either an application for a vacancy listed on the Portal or an unsolicited application.

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