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Career Vacancies
Position :
Head of Facilities
Office :
Geneva
Start date :
01.10.2021
Working hours :

Field :
COO - General Services
 

Head of Facilities

Description

The Bank’s entire operations are managed by COO Division and are headed up by the Chief Operating Officer. It strives to provide both in-house and external clients with a first-rate service to ensure our business operates efficiently and at the best possible cost. The COO division comprises Operations, Finance, Information Management, Human Resources and Logistics. COO employees are committed to providing, with professionalism and enthusiasm, an efficient, proactive, high-quality service that meets the needs of clients within the context of the Bank’s overall strategy.

Mission

We are seeking a seasoned and hands-on Head of Facilities to direct a team of eight employees running our Geneva facilities. The position holder reports to the Head of General Services which comprises the Facilities, Logistics, and Procurement units of th

Challenges

The Head of Facilities is responsible for the daily operation and physical security in our buildings, for managing vendors and contractors, and establishing and monitoring global facility budgets. He/she also manages a multi-year initiative to refurbish four bank-owned buildings in Geneva to ensure that they fit the future needs of employees and clients and have a minimal impact on the environment. The team also supports the Facility Managers in our international branches, especially on Sustainability topics and major projects.

Main responsabilities

  • Managing a team of eight employees
  • Overseeing large projects and contractors, in close cooperation with Procurement
  • Handling physical security, cleaning, and waste disposal
  • Coordinating routine maintenance and repairs
  • Scheduling and coordinating renovations and large-scale refurbishments
  • Budgeting and estimating costs (total budget of about CHF 20m p.a.)
  • Designing and planning facilities layout
  • Ensuring compliance with regulations and laws
  • Implementing measures to massively reduce the carbon footprint of our facilities

The ideal candidate for this role should possess strong communication skills, excellent organizational and managerial skills, broad knowledge of business functions and sustainability trends, and project management experience. He/she must understand the technical aspects, support day to day business operations, ensure efficient and operation of facilities with low carbon emissions, mitigate risk, and plan for the current and future needs of clients and staff based on best practices.

Education

  • Education: Bachelor Degree
  • Certification: Facilities Management, Engineering, or Property Management
  • Technical skills: Practical experience in sustainable building management

Experience

  • Years of experience: +10 : senior
  • Experience required: In Facilities Management, preferentially in a family-owned company of similar size
  • Experience in private banking: Optional

Language

  • English: Advanced
  • French: Advanced

Personal skills

  • Swiss resident: Mandatory

Experience in dealing with insurance coverage (professional, D&O, property, …) would be an advantage - Strong interpersonal and people management skills - Excellent communication skills in French and English - Project management experience - Good knowledge of building regulations and laws in Switzerland - Good problem-solving and negotiation skills - Be highly organized and able to multi-task - Proactive and solutions-oriented.

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This online recruitment system (hereinafter, ‘e-Recruitment Portal’ or ‘Portal’) is used by the Geneva headquarters of Union Bancaire Privée, UBP SA (hereinafter, ‘UBP’) in accordance with Swiss law, in particular with regard to data protection, and with the principles below. The e-Recruitment Portal allows any person (hereinafter, ‘Applicant’), excluding recruitment consultants and headhunters, to submit either an application for a vacancy listed on the Portal or an unsolicited application.

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